privacy-policy

Privacy Policy – My School App-SMS

Effective Date: 01/01/2026

My School App-SMS is a school management application designed to support school administration, attendance tracking, and communication within educational institutions. We are committed to protecting the privacy, security, and confidentiality of all users.

This Privacy Policy explains what data we collect, why we collect it, how it is used, and how it is protected.

Information We Collect

We collect only the information necessary to operate the App for official school activities.

a. School-Issued Account Information

The App uses school-issued email addresses that are created and managed by the school for official academic and administrative purposes.

These email addresses:

• Are issued by the school to students, parents, teachers, and staff
• Are used only for school-related activities
• Are not personal email accounts such as Gmail, iCloud, Yahoo, or similar services
• Exist solely to enable secure access to the App and school services

The App does not require, collect, or use personal consumer email accounts.

b. Other Account Information

In addition to school-issued email accounts, the App may collect:

• Full name
• User role (student, parent, teacher)
• School, class, or subject information
• Optional profile photo

This information is used strictly to support educational and administrative functions.

c. Location Information

The App may collect location data while the App is in use for the purpose of:

• Attendance verification
• Location-based school validation
• Ensuring attendance is recorded from approved or authorized locations

Important:

• Location data is collected only when required for attendance or school-related features
• Monitoring (including location and device activity) is limited to official working hours
• The App does not continuously track users outside of school-related activities
• The App does not use location data for advertising or profiling

d. Camera and Photo Library Access

The App may request access to:

• The device camera (for profile photos or document uploads)
• The photo library (for selecting profile images)

These permissions are:

• Optional
• User-initiated
• Used only for the requested feature

e. App Usage and Diagnostic Data

We may collect limited technical information such as:

• Crash reports
• Performance diagnostics
• Device type and operating system version

This data is used only to improve app stability, reliability, and performance.

f. Device Activity Monitoring (Working Hours Only)

To improve attendance accuracy and prevent misuse of the attendance system, the App may collect limited device activity data during official school working hours.

This may include:

• device motion signals (such as movement and orientation changes)
• device activity patterns (such as whether the device is stationary or in motion)
• internet connectivity status (connected or disconnected)

This information is used solely for:

• verifying staff presence during working hours
• detecting possible device misuse (such as leaving a phone behind)
• improving the accuracy of attendance records

Important:

• Monitoring is active only during official working hours set by the school
• The App does NOT record audio, video, or screen content
• The App does NOT access personal files, messages, or communications
• The App does NOT track users outside of school-related activities

All collected data is used strictly for educational and administrative purposes within the school system.

How We Use Information

We use collected information strictly to:

• Provide and operate core app features
• Manage attendance records
• Support school administration workflows
• Improve app performance and reliability
• Communicate important school or system-related updates
• Verify staff presence and ensure the integrity of attendance systems

We do not use user data for advertising, marketing, or commercial profiling.

Use of School-Managed Accounts

All user accounts within the App are created, managed, and controlled by the school.

• Schools are responsible for issuing login credentials
• Access is limited to authorized school members
• The App does not create independent consumer accounts
• All data usage is tied strictly to official school activities

What We Do NOT Do

To be clear and transparent:

• We do not track users across apps or websites
• We do not sell personal data
• We do not share data with advertisers
• We do not use data for targeted advertising
• We do not build advertising or behavioral profiles

Data Sharing

We do not share personal data with third parties.

All service providers are required to comply with appropriate data protection and security standards.

Data Storage and Security

• User data is stored using industry-standard security measures
• Access to data is restricted to authorized personnel and systems
• Appropriate safeguards are in place to prevent unauthorized access, loss, or misuse

Children’s Privacy

The App is designed for use within educational institutions and may be used by minors under school supervision.

• Only data necessary for educational and administrative purposes is collected
• Schools are responsible for obtaining any required parental or guardian consent
• We do not knowingly collect unnecessary personal data from children

Data Retention

We retain user data only for as long as:

• The user or school account remains active
• The data is required for educational or administrative purposes
• Retention is required by applicable laws or regulations

Data may be deleted upon request by the school or authorized administrator, subject to applicable requirements.

Data Deletion

Users may request the deletion of their personal data at any time.

Because accounts are created and managed by schools, data deletion requests must be made through the user’s school administration. Authorized school administrators can request account and data deletion on behalf of students, parents, or teachers.

Data that may be deleted includes:

• Account information (name and school-issued email)
• Attendance records
• Profile information
• Associated app usage records

Some records may be retained for a limited period where required for academic, administrative, or legal purposes, after which they are securely deleted.

User Rights

Depending on applicable laws and school policies, users may have the right to:

• Access their personal data
• Request correction of inaccurate data
• Request deletion of data (subject to school and legal requirements)

Requests should be made through the school administration or designated contact channels.

Changes to This Privacy Policy

We may update this Privacy Policy to reflect:

• App improvements
• Operational changes
• Legal or regulatory requirements

Any updates will be communicated through the App or official school channels.

Contact Information

For questions or concerns regarding this Privacy Policy or data handling practices, please contact:

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